Legal Assistant, Projects

2 weeks ago

Brisbane, Queensland, Australia Herbert Smith Freehills Full time

BRISBANE

THE OPPORTUNITY
We are seeking an experienced Legal Secretary (Legal Assistant) to join our Projects team in Brisbane. This role will see you provide high level support to Partner Peter G Butler and his team.


This role will suit a motivated secretary looking to demonstrate their exceptional matter management skills, in particular billing and reporting.

You will need a passion for working collaboratively within a team, a proactive approach to delivering your work and strong attention to detail.


Key responsibilities:

  • Planning for and delivering high quality, accurate work whilst managing deadlines and competing priorities
  • Managing the billing process for your direct team including clients with specific billing requirements
  • Assisting partners and lawyers with client and cost reporting requirements
  • Managing Partners internal and external appointments with appropriate meeting lead times including travel and diary management
  • Assisting with meeting preparation and the coordination of post meeting actions
  • Capturing and sharing information about client specific requirements
  • Proactively monitoring partner inbox for outstanding actions and deadlines
  • Coaching and mentoring team Administrative Assistants
  • Coordinating and managing a broad variety of responsibilities and deliverables (including delegating where appropriate and maintaining ownership and responsibility for outcomes).

SKILLS, EXPERIENCE AND QUALIFICATIONS

To be successful, you will have:

  • A minimum of 5 years' Legal Secretary experience
  • Strong matter management and billing experience (Aderant Expert an advantage)
  • Advanced knowledge of Microsoft Office (including Teams)
  • Impeccable attention to detail
  • Excellent interpersonal skills
  • Ability to anticipate Partner requirements to reduce administrative time
  • Strong time management and organisational skills; ability to prioritise your time across a number of busy matters
  • Exceptional problemsolving skills to resolve issues and troubleshoot a variety of situations
  • Proven ability to mentor and coach juniors
  • Good written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.

GROUP / TEAM
Projects

GROUP / TEAM DESCRIPTION


The legal support team provides the practical support our lawyers need so they can deliver the best possible service to our clients.

The role of our assistants is critical in assisting our people to perform at the highest level. The team provides high-quality support to partners and throughout our practice areas. This ranges from providing administrative support and diary management to producing a wide range of complex documents.

Our legal support team also plays a client-facing role as our assistants are typically in regular contact with our clients on behalf of lawyers.


What we offer

  • At Herbert Smith Freehills we value flexibility. For most roles, we work an average of 60% of the time in the office, taking into consideration individual, team, client and learning needs.
  • To continue to support our staff working from home as a part of Agile 60, we offer an allowance for home office furniture as well as IT equipment.
  • We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people. We are dedicated to creating an exceptional experience for our clients and we value empathy, simplicity and commerciality.
  • At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus, and highly engaged people are our differentiator.

    People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us.

    We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.
  • People join us to develop their careers and themselves. To support this we provide contemporary tailored learning programs, regular career conversations and a culture of feedback.
  • This vacancy is being managed directly by Herbert Smith Freehills Recruitment team. We will contact our preferred agency partners should we require additional assistance. Thank you._

ROLE TYPE
Legal PA/Secretarial

CONTRACT TYPE
Permanent

WORKING PATTERN
Full Time

DIVERSITY & INCLUSION


At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator.

People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us.

We strive to ensure that our inclusive environment means you feel valued and able to perform at your

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