Consular Assistant

2 weeks ago

Melbourne, Victoria, Australia Access Australia Migration and Visa Services Pty Ltd Full time

Employer
Access Australia Migration and Visa Services is a small boutique migration agency operating for nearly 10 years.

The company, through one of its directors, facilitates the Consulate of Sweden in Victoria and is seeking a local administrative staff in Melbourne for front-desk consular administrative and executive assistant duties for the Honorary Consul.

It promotes attractive employment and great working conditions with adherence to Australian Workplace Laws and boasts an established, professional and dedicated team that values equality and transparency in the workplace.


Job Brief
Access Australia Migration and Visa Services is looking for an experienced Administrative Assistant in a part-time office position.

In this role, you will be reporting to the Honorary Consul for Sweden in Melbourne providing customer service to the public and administrative support to the Consul himself.


This dynamic person is essential to the day-to-day function of the Honorary Consulate of Sweden and will perform a variety of tasks such as servicing clients and answering the phone, booking clients and undertaking the consulate services that we provide in Melbourne.

It requires you to mostly work autonomously, with a high level of responsibility and a sense of duty.

If you are a reliable and service-minded individual with excellent communication skills and would like a role that can grow with your abilities and interests this job is the one for you.


Responsibilities

  • Assist the Embassy in Canberra and for urgent matters
  • Provide assistance to the Honorary Consul in general
  • Managing the passport bookings and pickups
  • Payment handling
  • Managing incoming and outgoing correspondence
  • Purchasing and inventory of stationary and other relevant items
  • Maintain filing for accessibility, audit and archive
  • Provide administrative support to the Honorary Consul for Sweden
  • Register newborn babies for a Coordination number _(Samordningsnummer)_
  • Paternity testing and other sensitive services on behalf of different Swedish
Authorities

  • Preparing Quarterly Financial Reports for the Consul and the Embassy of Sweden
  • Other responsibilities as required

Skills and Experience

  • Experience in Microsoft Office Suite and Xero
  • Experience in a customer service role
  • Excellent communication skills both written and verbal
  • Ability to organise & prioritise the workload in a busy and fluctuating environment
  • Must be wellpresented
  • Phone services and booking
  • Knowledge of Swedish is not a must, but highly desirable/merits

To Apply
You are welcome to submit your curriculum vitae and cover letter, and please include specific examples of how you meet the job requirements, before

For questions regarding the position please contact Malene Knudsen by telephone:

Background and security checks will be implemented in the employment process. References will be checked in the employment process. We will acknowledge all applicants but only shortlisted applicants will be contacted.

The ability to start the position in late February 2024 for approx. 2 days is desirable.

Application Deadline: 21/02/2024

Expected Start Date: 27/02/2024

Job Types:
Part-time, Contract

Contract length: 12 months

Salary:
$32.00 per hour

Expected hours: 12 per week

Schedule:

  • Day shift
  • Fixed shift

Work Authorisation:

  • Australia (required)

Ability to Commute:

  • Melbourne, VIC 3000 (required)

Work Location:
In person

Application Deadline: 21/02/2024

Expected Start Date: 27/02/2024

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