Executive Team Assistant

2 weeks ago


Sydney, New South Wales, Australia Boutique Consulting Full time
Immediate start Available | $100k+Super

  • Sydney CBD
  • Amazing close knit team with fantastic progression


My client a leading financial service provider is looking for a Executive Assistant support 2 MDs based in Sydney & 1 mid-level banker and the junior team.

Come join this fun dynamic team

Key Duties:

  • Assisting a team of bankers, primarily 2 MDs
  • Assisting the senior EA as required
  • General office duties, e

g:

  • Printing, filing and binding
  • Mail (collecting and distributing daily mail) and organising couriers
  • Ordering stationery, office and kitchen supplies
  • Maintaining the meeting rooms and keeping the kitchens tidy and stocked (restocking the
- drinks fridge, cleaning the coffee machines, unpacking the weekly kitchen orders) etc.

Reception duties:

  • Responsible for answering the phones
  • Setting up meeting rooms for client meetings
  • Greeting guests, offering and making refreshments
  • Organising catering when required
  • Diary management and travel arrangements
  • Working on PowerPoint presentations and Word documents. Access to highly confidential
- information/documents - need to show a high level of professionalism and use absolute
- discretion when working on highly confidential matters and/or meeting guests

  • Scheduling internal and external meetings;
  • Monthly credit card reconciliations and assisting the company bookkeeper as required
  • Assisting with marketing activities, client and team events
  • Assisting with recruitment
  • Assisting with Building Management (Fire Warden & First Aid Officer)
  • Core office hours are 8.30am to 5.30pm

Key Requirements:

  • Min 3yrs EA support experience.
  • Microsoft Office suite including PowerPoint
  • Exceptional organisational skills that reflect ability to perform and prioritise multiple tasks seamlessly
  • Strong interpersonal skills with the ability to build relationships with stakeholders, including staff, board members, external partners and investors
  • Expert level written and verbal communication skills
**How to Apply
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