Heath Records Clerk

Monash Health is a great place to work

Monash Health is Victoria's largest and most comprehensive health service. For more than 170 years, Monash Health and its predecessors have provided safe, high-quality healthcare and service for people at every life stage.

To see first-hand what our colleagues think about working here, take a look at the following short videos: .

About Monash Health

Monash Health is Victoria's largest public health service. We are proud to provide healthcare to one quarter of Melbourne's population, across the entire life-span from newborn and children, to adults, the elderly, their families and carers. More than 25,500 employees work at over 40 care locations across south eastern Melbourne, including Monash Medical Centre, Monash Children's Hospital, Moorabbin Hospital, Dandenong Hospital, Casey Hospital, Kingston Centre, Cranbourne Centre, and an extensive network of rehabilitation, aged care, community health and mental health facilities. For more information please visit

About the Role:

• 6 vacancies
• 3 x AM (6:30am - 3pm)
• 3 x PM (1-9:30pm)
• Available shifts between Monday to Sunday
• Casuals are expected to work at least 3 shifts a week, Monday to Friday
• This role is based in Kingston Centre, Melbourne, Victoria.

As a part of large team, your responsibilities will include:

• Prepping of documents for scanning.
• Scanning the paper medical record into an electronic format using the Kodak and Infomedix software systems in a timely and efficient manner.
• Accurate entry of information into a variety of systems including iPM and SMR
• Handling of incoming telephone calls and written requests from internal and external parties.
• Tracking the location of all medical records that pass through the department, and those known to be located in other departments of the hospital.
• Facilitate the timely, efficient and confidential transfer of medical records or health information to other departments and sites within Monash Health

About You

You are highly organised, with great attention to detail, and you enjoy the variety that comes from a fast-paced clerical role where priorities can and do change. Multi-tasking comes naturally to you and in addition, you have well developed IT, written and verbal communication skills. Previous experience in a Scanning Centre is preferred but not essential.

Employee benefits include:

• Salary packaging to optimise your take home pay
• On site subsidised staff parking
• On site gym and fitness centre

For a confidential discussion, please contact Karen Letcher, Scanning Centre Team Leader on

For the Position Description, please click here

Important Information

Offers of employment can only be made once all required probity checks have been completed.

These include:

• reference checks;
• a clear Police Check conducted within the last three months;
• a current Victorian Employee Working with Children's Check (or proof of payment for same);and
• proof of immunisation and at least 3 COVID vaccinations

A request to conduct probity checks does not guarantee that an offer of employment will be made. As part of our selection process, you may be invited by email to participate in an on-camera video interview. Under the Victorian Public Health orders, all employees working within the Public Health system must be fully vaccinated against COVID-19 and Influenza and are required to provide acceptable evidence of their vaccination status.

The current orders require evidence of three doses for COVID-19.

All applicants to positions with Monash Health will need to upload acceptable evidence of full vaccination against COVID-19 and Influenza as part of their application. Acceptable evidence is a copy of your Immunisation History Statement which can be accessed via myGov. Offers of employment will only be made to candidates who can provide evidence that they meet full vaccination status.

We recognise the value of equal employment opportunity. We are committed to patient safety, promoting fairness, equity and diversity in the workplace and to Child Safe Standards. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles and our five ICare values.

How to Apply

Applications are accepted via the Monash Health online EHub system. For information including how to apply and probity check requirements, please click here for the 'Application Guide'

Applications will be screened upon receipt and selection activity may commence prior to the closing date.

Applications close on 18 June 2024.