Operations Supervisor

2 weeks ago

Melbourne, Victoria, Australia Clean Vibes Full time

Role Description
Clean Vibes provides Cleaning, Waste Management and Event Support Services to events and venues across Australia.

Reporting to the VIC/SA/TAS Operations Manager this fixed term contract (Oct April 2024) role is responsible for assisting in planning, scheduling, and managing all aspects of the various events as required by the company.

It involves the operational supervision of Clean Vibes contracts - maintaining an excellent relationship with clients throughout the bump-in, during & post-event alongside the management of Clean Vibes staff and labour force.

This role is based in Melbourne and may require frequent periods of travel to support the business operations.

Key Responsibilities

  • Assist in developing detailed operational plans, site job folders and rosters that will provide the most cost effective and efficient solution for the event.
  • Ensure all administrative paperwork and reporting is completed. This includes but not limited to timesheets, incident reports, progress reports, waste reports and management reporting basic data entry.
  • Event day tasks including bumpin & bumpout such as the deployment of bins, supervision of staff across site to collection / washing of bins
  • HR License highly desirable.

Event Management

  • Ensuring correct bumpin procedures are adhered to, including correct equipment, staffing numbers and plans are in place.
  • Ensuring the event is clean, waste is correctly disposed of and support services are effective in accordance with corporate quality standards.
  • Support the operations of all events and take responsibility and accountability to ensure all are delivered as per the expectations of our clients.
  • Become a key support person for the operations manager at all major events throughout the season.

Logistics Management

  • Ensuring the adequate provision of the required event supplies and consumables and ensuring that these supplies and consumables are properly and safely organised, stored and requisitioned.
  • Ensuring that all the event equipment and vehicles are properly maintained and kept in good working order, including ensuring an accurate register is maintained.

Risk Management & Compliance

  • Undertaking risk and safety audits and ensuring that Clean Vibes safety and accident reporting requirements are adhered to.
  • Establishing and implementing safe work practices that minimise accidents in the workplace.
  • Ensuring that the event operations meet safety and all other statutory requirements.
  • Timely input and completion of all incidents and incident investigations.

Staff Management

  • Directing, motivating and managing casual staff in line with Clean Vibes Code of Conduct.
  • Ensuring all staff are suitably attired at all times whilst working at the Events, in line with the Clean Vibes uniform guidelines (or as agreed with Clients).
  • Assist with rostering and scheduling of staff in line with clients requests and agreed staffing plans.

Management Reporting

  • Communicating with the VIC Operations Manager on a regular basis to ensure they remain fully informed of all significant operating issues.
  • Communicating regularly with clients to ensure that they remain fully informed of all significant operating issues and that the activities between Clean Vibes and all other groups at the events are well coordinated.
  • Ensuring timesheet records are prepared and recorded to enable Clean Vibes to pay its employees correctly.
  • Ensuring all other reporting requirements are met in a timely manner.

Experience and Qualifications Required
Experience in cleaning and / or event management and / or a facilities management role

Excellent client service skills

Excellent organisational and resource management skills

Strong leadership and motivational ability

Well-developed communication skills

Full Driving License

First Aid Certificate

National Police Check

This job description is a guide to the work you will be required to undertake. It may be changed from time to time to meet changing circumstances. It does not form part of your contract of employment and as your experience grows you will be expected to broaden your tasks, suggest improvements, solve problems and enhance the effectiveness of the role.

Job Type:
Fixed term

Contract length: 6 months

Salary:
From $60,000.00 per year

Ability to commute/relocate:

  • Melbourne: reliably commute or plan to relocate before starting work (required)

Work Location:
In person

Application Deadline: 31/08/2023

Expected Start Date: 01/10/2023

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